This privacy notice is issued by Bandai Co., Ltd., which are the controller and responsible for collecting and using your personal information.

As you register with our service and we provide you with our membership service, we collect the following personal information about you:

• • 1.your name;
  • 2.residential and email address;
  • 3.telephone number;
  • 4.online identifier;
  • 5.age;　
  • 6.sex; and
  • 7.Bandai Namco ID.

We collect some of the personal information above from Bandai Namco Entertainment Inc. by referring to your Bandai Namco ID.

We use your personal data for the following purposes on respective legal ground:

• • 1.managing your status as hosts or judges, providing you with information you seek for, responding to your inquiries and facilitating your coordination and involvement in our events, competitions or prize campaigns, on the ground that it is necessary for the performance of our contract with you; and
  • 2.gathering information about your use of this service for maintaining and improving service quality, and detecting and preventing fraud against you, on the ground that it is necessary for the purposes of our legitimate interest pursued.

We may share personal data with other Bandai Namco Group companies and/or third parties we use to help us provide you with our products.

We only allow our service providers to handle your personal data if we are satisfied with the fact they take appropriate measures to protect your personal data. We also impose contractual obligations on our service providers to ensure they can only use your personal data to help us provide you with our services. We may also share personal data with external auditors.

We may disclose your personal data to law enforcement agencies and regulatory bodies to comply with our legal and regulatory obligations.

We may also need to share some personal data with other parties, such as potential buyers of some or all of our business or during a re-structuring. Usually, information will be anonymised but this may not always be possible. The recipient of the information will be bound by confidentiality obligations.

We will not share your personal data with any other third party.

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we appropriately limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

[We will keep your personal data as long as you retain your status as hosts or judges of the events.]
Thereafter, we will keep your personal data for as long as is necessary:

• • 1. to respond to any requests, questions, complaints, claims or other communication made by you or on your behalf;
  • 2. to show that we treated you fairly; and
  • 3. to keep records required by law.

We will not retain your personal data for longer than necessary for the purposes set out in this notice. For further details on this please contact us.

When it is no longer necessary to retain your personal data, we will delete or anonymise it.

To provide you with our service, it may be necessary for us to share your personal data outside the European Economic Area (EEA), e.g. with other Bandai Namco Group companies and/or third parties we use to help us receive, handle and respond to your requests and subsequent communication.

When we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by using specific contracts approved by the European Commission, which give personal data the same protection it has in Europe. If you want further information on the specific mechanism used by us when transferring your personal data out of the EEA please contact us.

Based on applicable personal data regulations, you have the rights regarding personal data collected and processed by us, such as:

• • ・Information regarding our data processing: You have the right to obtain from us all requisite information regarding our data processing activities that concern you.
  • ・Access to personal data: You have the right to obtain from us confirmation as to whether or not personal data concerning you are being processed, and, where that is the case, access to the personal data and certain related information.
  • ・Rectification or erasure of personal data: You have the right to obtain from us the rectification of inaccurate personal data concerning you without undue delay, and to complete any incomplete personal data. You may also have the right to obtain from us the erasure of personal data concerning you without undue delay, when certain legal conditions apply.
  • ・Restriction on processing of personal data: You may have the right to obtain from us the restriction of processing of personal data, when certain legal conditions apply.
  • ・Object to processing of personal data: You may have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you, when certain legal conditions apply.
  • ・Not to be subject to automated decision-making: You may have the right not to be subject to automated decision-making (including profiling) based on the processing of your personal data, insofar as this produces legal or similar effects on you, when certain legal conditions apply.
  • ・Access the binding corporate rules or the standard contractual clauses on the basis of which your data is being transferred abroad.
  • ・Withdraw of Consent: You may have the right to withdraw your consent regarding the processing of your personal data at any time.

For further information on each of those rights, including the circumstances in which they apply, please contact us.

If you would like to exercise any of those rights, please:

• • 1.email or write to us; and
  • 2.let us have enough information to identify you (e.g. your full name, address and customer reference ID number);
  • 3.let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill); and
  • 4.let us know what right you want to exercise and the information to which your request relates.

If you are not satisfied with the way in which we have proceeded with any request, or if you have any complaint regarding the way in which we process your personal data, you may lodge a complaint with a Data Protection Supervisory Authority.

We hope that we can resolve any query or concern you may raise about our use of your information.

If applicable, the GDPR also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred.

This privacy notice was published in [14/2/2019].
We may change this privacy notice from time to time—when we do we will inform you via our website or other means of contact such as email.

Please contact us by post or email if you have any questions about this privacy notice or the information we hold about you. Our contact details are shown below:

Bandai CO., LTD.
1-4-8, Komagata, Taito-ku,
Tokyo, 111-8081 Japan